SPONSOR AND EXHIBIT INFORMATION



Wyndham Grand Rio Mar Puerto Rico Golf & Beach Resort 
Rio Grande, Puerto Rico

June 27 - JUNE 29, 2019

SPONSOR/EXHIBITOR REGISTRATION: ONLINE- CLICK HERE TO REGISTER

or download the Word or PDF forms

OUR EXHIBIT COMPANY THIS YEAR IS:


 
Information to ship to the Wyndham Grand: Click here


INVITATION TO SPONSOR/EXHIBITOR

The 2018 UHMS Annual Scientific Meeting offers an excellent opportunity for your organization to gain visibility, network with other professionals, and to promote its products and services to a target audience of physicians, scientists, technicians, nurses and other allied health professionals.  Reinforce your corporate image by signing up today.


THE UHMS 2019 ANNUAL SCIENTIFIC MEETING

The Undersea and Hyperbaric Medical Society (UHMS) is holding their 2019 Annual Scientific Meeting.  The Conference venue is the Wyndham Grand Rio Mar Puerto Rico Golf & Beach Resort, 6000 Rio Mar Blvd, Rio Grande, Puerto Rico 00745. Room Rate: $182.31; Call in reservations: 800-474-6627, Online reservations: CLICK HERE  or paste the following link in your web browser address bar: https://book.passkey.com/e/49746356

The meeting program will feature a number of outstanding, widely recognized professional local and international speakers and poster presentations.  Our meeting attracts researchers and practitioners from all around the world and provides a wonderful opportunity to meet and extend contacts.

More information on location/transportation/accommodations can be found at our website https://www.uhms.org/asm-new.html

Online Sponsor / Exhibit Registration: https://www.uhms.org/asm-new.html then click the “Sponsor and Exhibit Information” tab.

The meeting program will feature a number of outstanding, widely recognized professional local and international speakers and poster presentations. Our meeting attracts researchers and practitioners from all around the world and provides a wonderful opportunity to meet and extend contacts.


BACKGROUND ON THE UHMS


The Undersea and Hyperbaric Medical Society (UHMS) is an International, non-profit organization serving over 2,200 members from more than 50 countries.

Our diverse membership ranges from hyperbaric, diving and wound care physicians, scientists, nurses technicians, respiratory therapists and other allied health care professionals who work in the field of hyperbaric, wound care or diving medicine.

The UHMS is the primary source of information for hyperbaric, diving medicine and physiology worldwide.  The Society was founded as the Undersea Medical Society in 1967 but in 1986 changed the name to Undersea and Hyperbaric Medical Society.  The name change reflected the rapidly growing interest in hyperbaric oxygen therapy. 

The UHMS' Mission is to:

  • improve the scientific basis of hyperbaric oxygen therapy
  • provide scientific information to protect the health of sport, military, public safety, and commercial divers
  • promote sound treatment protocols and standards of practice
  • provide continuing education credits.

CANCELLATION / REFUND POLICY

  • BEFORE MAY 1: $100 administrative fee will be held
  • AFTER MAY 1: 50% of registration fees will be held
  • NO REFUND after start of meeting


EXHIBITS

There will be exhibits running in conjunction with the meeting from Thursday, June 27, 2019 until Saturday June 29, 2019.  Move in time for Exhibitors will be 3pm, Wednesday, June 26, 2019.  Breakdown will be Saturday, June 29 at 4:00 pm.

You are invited to exhibit at the meeting and take the opportunity to network, make new contacts and show your products and services to attendees during morning and afternoon breaks, also, you are invited to our welcome reception (Wednesday evening – casual attire), another great networking opportunity.

OUR EXHIBIT COMPANY THIS YEAR IS:


ANNUAL SCIENTIFIC MEETING FORMAT

Wednesday, June 26:                 
7:00am-3:00pm: BH&L Decorators Exhibit Company Set-Up
3:00pm: Exhibitors Move in
7:00pm-9:00pm: Welcome Reception (all welcome) at the Casita Courtyard


Thursday, June 27: Conference Sessions: 8am-6pm
Exhibit Times:

7-8am (Continental Breakfast)
10-10:30am (Break)
12:00-1:00pm: LUNCH on own
3-3:30pm (Break)
6pm-7pm: Meet the Exhibitors "Wine & Cheese” Reception

Friday, June 28: Conference Sessions: 8am-6pm
Exhibit Times:

7-8am (Continental Breakfast)
10-10:30am (Break)
12:00-1:00pm: LUNCH on own
3-3:30pm (Break)

Saturday, June 29: Conference Sessions: 8am-5:30pm
Exhibit Times:

7-8am (Continental Breakfast)
10-10:30am (Break)
12:00-1:00pm: LUNCH on own
3-3:30pm (Break) 
4:00: Breakdown


**Schedule subject to change **


ANNUAL SCIENTIFIC MEETING PROMOTION

The UHMS meeting provides extensive marketing, promotion and networking opportunities. To take advantage of these, UHMS offers you the following range of sponsorship opportunities. Sponsorship packages have been structured to ensure your company will be clearly identified as a leader in the industry.


SPONSOR OPPORTUNITIES


As one of our " Sponsors" you will not only be an integral part of the meeting's social events, but will also gain significant promotion.  These events provide an excellent opportunity for networking in a relaxed, but professional setting.  These sponsorship opportunities offer unmatched, excellent exposure to an audience of the industry professionals. 

  • Sponsorship acknowledgment on website and any printed material
  • Signage displayed during the meeting
  • An opportunity to display promotional material (supplied by Sponsor) at the meeting
  • ** ALL artwork must be supplied by the sponsor and emailed to lisa@uhms.org **

PLATINUM SPONSOR:  $6,500

GOLD SPONSOR:           $4,500

SILVER SPONSOR:        $3,500

BRONZE SPONSOR:      $2,500

WELCOME RECEPTION SPONSOR:         $2,500

ASSOCIATES LUNCHEON SPONSOR:     $1,000

ASSOCIATES SCHOLARSHIP SPONSOR (2 needed):   $1,000


ASM ACCESSORIES SPONSORS

SATCHEL SPONSOR: 

  • YOU PURCHASE

Distributed to every delegate upon registration, satchels are constantly used by delegates throughout the meeting to carry their notes and belongings and often retained as a memento after the event.  Sponsorship of the satchels therefore offers excellent exposure, as the sponsor will be a constant presence for the duration of the event and beyond. 

  • Sponsorship acknowledgment on website and any printed material
  • Opportunity to include promotional material in delegate satchels (this must be sent to UHMS one month prior).
  • 500 SATCHELS MUST BE MAILED TO UHMS OFFICE ONE MONTH PRIOR TO MEETING


NOTE PADS AND PENS SPONSOR

  • YOU PURCHASE
  • Sponsorship acknowledgment on website and any printed material
  • Opportunity to include promotional material in delegate satchels (this must be sent to UHMS one month prior).
  • 500 SATCHELS MUST BE MAILED TO UHMS OFFICE ONE MONTH PRIOR TO MEETING


SATCHEL INSERT 

  • $ 350.00

One insert of your design. (i.e.: brochure, flyer, mug, keychain, etc...)

  • Opportunity to include promotional material in delegate satchels (this must be sent to UHMS one month prior).
  • 500 SATCHELS MUST BE MAILED TO UHMS OFFICE ONE MONTH PRIOR TO MEETING

DIGITAL DISPLAY AD:                                                                                        

  • $ 450
    Why not display your organization’s mission, job openings or product information on a digital display?  This would be a great opportunity to promote your business!  Your ad will be display on two displays, one will be featured at the registration desk and the other outside of the meeting room doors for all to view during the meeting dates.  Send us your ppt, jpeg or gif.


ASM EXHIBIT BOOTHS/TABLES

Sponsors, companies and organizations are invited to exhibit at the ASM and have the opportunity to make contacts and show their products / services to a target audience during morning & afternoon breaks and the Welcome Reception. 

For your benefit we are offering two types of exhibition space.  Three representatives per booth/two representatives per table. An additional fee of $150 (before April 1), $180 (after April 1) per representative will be required for more than the allotted (Welcome Reception, break coffee & food).  Tickets for the Banquet and any Accompany Persons tickets can be purchased at an additional fee.  This information is on the online registration form, if submitting hard copy registration and wish to add additional, please contact us. 

SPECIAL PACKAGE EXHIBIT DEALS:
REGISTER FOR THE FOLLOWING UHMS 2018 MEETINGS AT ONE TIME AND RECEIVE AN OVERALL VALUED DISCOUNT!

  • Annual Scientific Meeting : June 27-29: Wyndham Grand Rio Mar Puerto Rico
  • Gulf: August 
  • Midwest: September
  • Northeast: October 
  • Pacific: November 

OPTION # 1: includes 10x10 booth at the Annual Meeting & table tops at all other meetings:
     FEE: $3,900 before May 1 after May 1: $4,200
OPTION # 2: includes table tops at all meetings:
     FEE: $2,900 before May 1 after May 1: $3,200


10X10 BOOTH PACKAGE: Annual Meeting Only
     FEE: $2,500

This package includes:                                        

  • 10’ high back drape
  • 3’ high side rails
  • 1 – 7” x 44” identification sign
  • 1 – 6’ draped table
  • 2 – Plastic side chairs
  • 1 – Wastebasket
  • 3 – Representatives.
  • Please note: Any additional requirements are at the exhibitor’s expense

Booth exhibition packages will include the following benefits:
-Your organization’s exhibition details included in the printed material distributed at the ASM


TABLE TOP PACKAGE: Annual Meeting Only
     FEE: $1,500 

This package includes:

  • 1 – 6’ draped table
  • 2 – Plastic side chairs
  • 1 – Wastebasket
  • 2 – Representatives
  • Please note: Any additional requirements are at the exhibitor’s expense

Table exhibition packages will include the following benefits:
-
Your organization’s exhibition details included in the printed material distributed at the ASM

 
 
 
June 27th, 2019 7:00 AM   through   June 29th, 2019 4:30 AM
 
EXHIBITOR REGISTRATION  
SPECIAL PACKAGE DEAL (10X10 Booth Package)
SPECIAL PACKAGE DEAL (Table top Package)
BASIC EXHIBIT RATES: 10x10 Booth Package (3 reps)
$3,900.00
$2,900.00
$2,500.00
BASIC EXHIBIT RATES: Tabletop Package (2 reps) $1,500.00
SPONSORSHIP OPPORTUNITIES  
PLATINUM SPONSOR (includes booth exhibit package) $6,500.00
GOLD SPONSOR (includes table top exhibit package) $4,500.00
SILVER SPONSOR (includes table top exhibit package) $3,500.00
BRONZE SPONSOR (includes table top exhibit package) $2,500.00
Welcome Reception Sponsor $2,500.00
Associate business lunch sponsor $1,000.00
Associate Scholarship Sponsor $1,000.00
SATCHELS  
NOTE PADS AND PENS SPONSOR: YOU PURCHASE $0.00
SATCHEL INSERT $350.00
Satchel Sponsor $0.00
Exhibitor: Additional Representative for exhibit display $150.00
Banquet Tickets $7500