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Sponsor / Exhibitor Information

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INVITATION TO ANNUAL MEETING SPONSOR/EXHIBITOR

The meeting program will feature several outstanding, widely recognized professional local and international speakers and poster presentations.  Our meeting attracts researchers and practitioners from all around the world and provides a wonderful opportunity to meet and extend contacts.

There will be exhibits running in conjunction with the meeting from Thursday, June 13, 2024, until Saturday June 15, 2024.  Move in time for Exhibitors will be 8 am, Wednesday, June 12, 2023.  Breakdown will be Saturday, June 15 at 12 pm.  You are invited to exhibit at the meeting and take the opportunity to network, make new contacts, and show your products and services to attendees during morning and afternoon breaks, also, you are invited to our welcome/meet the exhibitor’s reception (Thursday evening – casual attire), another great networking opportunity.

The Undersea and Hyperbaric Medical Society (UHMS) is an international, non-profit organization serving more than 2,000 members from more than 60 countries.

Our diverse membership ranges from hyperbaric, diving, and wound care physicians, scientists, nurses, technicians, respiratory therapists, and other allied health care professionals who work in the field of hyperbaric, wound care or diving medicine.

The UHMS is the primary source of information for hyperbaric, diving, wound care medicine and physiology worldwide. The Society was founded as the Undersea Medical Society in 1967 but in 1986 changed the name to Undersea and Hyperbaric Medical Society. The name change reflected the rapidly growing interest in hyperbaric oxygen therapy.

The UHMS' Mission is to:

  • improve the scientific basis of hyperbaric oxygen therapy.
  • provide scientific information to protect the health of sport, military, public safety, and commercial divers.
  • promote sound treatment protocols and standards of practice.
  • provide continuing education credits.

There will be exhibits running in conjunction with the meeting from Thursday, June 13, 2024, until Saturday June 15, 2024.  Move in time for Exhibitors will be 12 pm, Wednesday, June 12, 2023.  Breakdown will be Saturday, June 15 at 12 pm.

This year we will not be using an Exhibit company.  The hotel will be providing tables and chairs, so please bring your own tablecloths. 

PRESENTATION OF PRODUCTS OR SERVICES
The purpose of UHMS exhibit program is to further the education of the registrants. The sponsors/exhibits must be of an educational character, and emphasize instruments, pharmaceuticals, books, products, or services for use in the registrants’ medical practice, teaching, or research. Sales are prohibited on the exhibit floor and other related convention areas during the meeting.

All exhibitors must be set by Wednesday, June 12, 5 p.m. for the Thursday, June 13, 7:30 a.m. opening held in the Astor Ballroom.

The exhibitor will be responsible for their own labor crew for the set-up and dismantling. 

Storage of crates will be with the hotel, so do not store anything of value in crates destined for storage.

The opening reception will be held in the Exhibit Hall Thursday, June 13 from 6 p.m. to 7 p.m.

ELECTRICITY
Electric will be at the cost of the exhibitor and will be provide through the hotel.  An electrical order form will be provided at the request of the exhibitor.

SPACE ASSIGNMENT
Priority in space assignment is earned based on previous participation as an exhibitor

EXHIBIT HOURS (Central Time Zone)
Wed., June 13:  12 pm – 5 pm: Set-up
Thurs., June 15: 7 am – 3:30 pm   

  • 7 am - 8 am: Coffee/Exhibits
  • 9:30 - 10 am: AM Coffee Break/Exhibits
  • 12 pm - 2 pm: Lunch on own
  • 3 pm - 3:30 pm: PM Coffee-Snack Break/Exhibits
  • 6 pm – 7 pm: Welcome Reception with Exhibitors

Fri., June 14: 7 am – 4 pm PT

  • 7 - 8 am: Coffee/Exhibits
  • 9 - 9:30 am: AM Coffee Break/Exhibits
  • 12:00-2:00 pm: Lunch on own
  • 3:30 - 4 pm: PM Coffee-Snack Break/Exhibits

Sat., June 15: 7 am – 12 pm PT   

  • 7 - 8 am: Coffee / Exhibits
  • 10 am - 10:30 am: AM Coffee Break/Exhibits
  • 12 pm: Break down begins (out by 4 pm)

As a courtesy to the registrants and your fellow exhibitors, UHMS requires strict adherence to the opening and closing hours.   Deliveries and removal of supplies and equipment must be made before or after exhibit hours.

SECURITY
We currently do not offer this.

DISMANTLING OF EXHIBITS
Saturday, June 15: 12 pm – 4 pm
No packing of equipment, literature, booth contents, etc. or dismantling of any booth will be permitted until the official closing time of 12 pm To avoid damage to your display, please remain with your exhibit until crates are returned and your material is packed.

SPONSOR OPPORTUNITIES
Sponsorship acknowledgment on website and any printed material; an opportunity to display promotional material (supplied by sponsor) at the meeting.  ALL artwork must be supplied by the sponsor and emailed to uhms@uhms.org

  • Platinum Sponsorship: $6,500
  • Gold Sponsorship: $5,500
  • Silver Sponsorship: $4,500
  • Bronze Sponsorship: $3,500
  • Unrestricted Educational Grant: $2,500
  • Lunch Sponsorship: $2,500
  • Continental Breakfast Sponsorship: $1,500
  • Break Sponsorship: $1,500

*any amount would be appreciated

ACCESSORIES SPONSOR

  • Satchel Sponsor: YOU PURCHASE (please check with the UHMS to see if already taken). 400 Satchels must be mailed to UHMS office one month prior to meeting
  • Note pads and Pens Sponsor: YOU PURCHASE. 400 pieces must be mailed to UHMS office one month prior to meeting
  • Satchel Insert: $350
    One insert of your design. (i.e.: brochure, flyer, mug, keychain, etc...) 400 pieces must be mailed to UHMS office one month prior to meeting

EXHIBIT SPACE
This year we will not be using an Exhibit company.  The hotel will be providing tables and chairs, so please bring your own tablecloths. 

Two representatives per table. An additional fee – $150– per representative will be required for more than the allotted (Welcome Reception, break coffee & food, Exhibitor Reception). Tickets for the Banquet and any Accompanying Persons tickets can be purchased for an additional fee. This information is on the online registration form. If submitting hard copy registration and you wish to add Accompanying Person(s) ticket(s), please contact us.

TABLETOP PACKAGE: FEE: $1,500*
(*non-profit organizations receive a $250 discount, please contact us for more details).
This package includes:

  • 1 – 6’ table (please bring your table clothes)
  • 2 – Plastic side chairs / 1 – Wastebasket
  • 2 – Representatives
  • Please note: Any additional requirements are at the exhibitor’s expense

BOOTH SPACE CANCELLATIONS/REFUND POLICY
$100 administrative fee will be held on all MEETING(S)/COURSE(S) cancellations from the time you register, until 60 days prior to the meeting/course date.  From 59 days to one (1) month prior, 50% of fees will be held on all cancellations. NO REFUNDS will be issued one (1) month prior to the meeting or after the meeting/course date.

LIABILITY
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and save the Undersea and Hyperbaric Medical Society, the Astor Crowne Plaza New Orleans, and all the employees and agents of the above against all claims, losses, and damages, to persons or property, governmental charges or fines, and attorney’s fees arising out of, or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the Astor Crowne Plaza New Orleans, its employees, and agents. In addition, Exhibitor acknowledges that the Undersea and Hyperbaric Medical Society and the and the Astor Crowne Plaza New Orleans, do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property insurance covering such losses by the Exhibitor.